Trying to get everyone in one place for a meeting or important discussion can be difficult and as your business continues to expand, the higher the need for effective collaboration tools.
If you consider yourself a modern business, then you will most likely have remote workers. Remote workers can be those who operate from home, or are often on the road for customer visits. This can make communication a bit of a challenge, certainly for larger organisations. Without effective communication you are more likely to get things wrong, miss deadlines and tasks can remain incomplete. Today, though, there are plenty of technologies available to your business that empowers communication and brings employees and customers together, no matter where you are in the world.
Collaboration tools are now an essential part of your working day; these tools can help to open doors of communication, and provide a seamless experience of file sharing, even video conversations, and project management. There are so many collaborative tools out there, how do you know which one is right for your business? Where do you begin to look?! Here is a short breakdown of the best collaboration tools that we have come across, and what the key benefits are for each.
Collaborate with Microsoft
Here you have the ability to develop you own company intranet. Build your own channels to inform your employees of company updates, and drive organisational efficiency by sharing common resources and applications on portals.
SharePoint promotes teamwork with dynamic and productive team sites for every project team, department, and division. Share files, data, news, and resources. Customise your site to streamline your team’s work. Collaborate effortlessly and securely with team members inside and outside your organisation, across PCs, Macs, and mobile devices.
When you have a place to create and make decisions as a team, there’s no limit to what you can achieve. Teams brings everything together in a shared workspace where you can chat, meet, share files, and work with business apps.
You can connect your colleagues to content through file storage and sharing, as well as get end-to-end security, administrative control and compliance – all powered by Office 365.
It’s so easy to start work in Teams. You can get going in just 4 simple steps:
- Create a team: sign up, create a team name and description and decide who you want in the group.
- Invite your team mates: Ask people to join your team and welcome them with an @mention
- Pick a project: choose the project you want to work on together. Upload the relevant files that you can all collaborate on, and start the conversation
- Connect on the go: Don’t forget to download the app to your phone! That way you never have to miss a call or a meeting no matter where you might be in the world.
Collaborate with Google
G Suite allows you to connect with your colleagues, create everything you need to bring a project to life, access and store files, and control users, devices and data securely. This cloud based tool ensures that everyone in your organisation can be brought together collaboratively. Google Drive can host huge design files in one place, whilst also including features that allow you to collaborate on files and transfer them from one place to another. This online sharing tool makes your interaction with colleagues and customers more personal and sociable.
Some of the top collaborative features of G Suite:
- Use shared calendars to see when others are available and schedule meetings with automatic email
- With one click, turn your meeting into a video conference from any camera-enabled computer, phone or tablet.
- Share your screen to review your work as a team and make decisions on the spot.
With online collaboration comes security measures. Built with businesses data protection in mind, there are security options such as 2-step verification and single sign-on, and use mobile management to keep your data safe in the event of a lost device or employee leaving.
Collaborate with Apple
iWork is your office suite of applications by Apple. With Pages, Numbers and Keynote for iCloud, you and your team can access and edit all your documents on an iPhone, iPad, Mac or PC web browser. Just sign in to iCloud.com, open the web app and start working. Whether your collaborators are across town or on the other side of the world, it’s amazingly productive.
You can work on any document on any Apple device. The documents you create using a Mac or an iPad will look the same on an iPhone or web browser, so you will always be feeding back and working on the same version of a file. You can store your Pages file on iCloud, so that everyone can collaborate. And there’s no need to worry about security – you and your colleagues can unlock documents with industry leading Touch ID or Face ID on compatible devices.
Are you a modern business? Do you have the infrastructure to support collaborative platforms like the above? For any more information around this, then get in touch with Equipment HQ today.